Resource Planning & RR Matrix
Resource models and responsibility matrices that optimise utilisation, ownership and delivery.
Our position
Capability modelling, roles and responsibilities matrices, and a demand-supply plan that makes over-commitment visible before it becomes delivery failure.
Findings
The business challenge
Portfolios are approved against budget rather than capability. The same handful of senior people appear on every critical path, and no forward view exists to show it.
- F01Key-person dependency concentrated and unmeasured
- F02Portfolio approved beyond delivery capacity
- F03Responsibility ambiguity surfacing during incidents
Recommendation
How we solve it
We model capability supply against portfolio demand over a rolling horizon, then formalise accountability through a RACI-based responsibility matrix tied to real roles.
- R01Capability model with skill depth and single-point-of-failure flags
- R02Rolling demand-supply view across the portfolio
- R03RR matrix agreed at role level, not name level
How the engagement runs
Four decisions, in order
Each stage ends in a written decision your board can sign — no stage begins before the last one closes.
Discover
Capability inventory and portfolio demand capture.
Define
Supply-demand model and RR matrix drafted with leadership.
Deliver
Plan operationalised into portfolio approval and resourcing.
Sustain
Quarterly refresh against actual delivery consumption.
Value to the business
—Over-commitment visible at approval, not delivery
—Key-person risk quantified and reduced deliberately
—Clear accountability during change and incident
—A defensible basis for hiring and sourcing decisions
Artefacts you keep
Capacity planning
RACI / RR matrix
Workload balancing
Team structure
Reporting
Frameworks & tooling
Put the decision on paper
Bring us the question your board keeps deferring. We will scope an advisory engagement with a written recommendation and a date — a consultant replies within one business day.
Start the conversation